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PROJECT ADMINISTRATOR:

(Focus: Administrative Support & Coordination)

Job Qualifications:

• Prior experience in construction billing (strongly preferred)
• Energy to bring to an amazing Team!
• Ability to clearly communicate expectations and policies in a kind way
• Able to exercise a high level of confidentiality
• Passion for continued education and growth opportunities
• Ability to follow and implement company rules, regulations, and guidelines 100% of the time, including counseling fellow Team Members on Benton Roofing’s policies, and assisting with compliance
• Be self-motivated in looking for continuous ways for process improvement, position/department improvement, and exercise tact when sharing improvement ideas with Leadership
• Have excellent verbal and written communication to manage sensitive situations in general day-to-day interactions
• Ability to maintain a consistent schedule, punctuality, and dependability
• Be confident in consistently “leading by example”
• Ability to work in a fast-paced environment through efficiently managing time and prioritizing tasks of competing importance, despite unexpected items occasionally popping up
• Strength in multi-tasking and demonstrate high-energy to get multiple things accomplished by deadlines
• Be comfortable with using technology as a regular workflow tool
• Have a Team spirit, a willingness to admit mistakes and learn from them, and a “can-do” attitude at all times
• Comfortable with undergoing a background check, Motor Vehicle Record check, and pre-employment/ongoing drug screens

Responsibilities:

• Manage bid calendar
• Coordinate & follow up with bids
• Call on customers to find out where we are (whether or not Benton can get project)
• Update Project Manager/Estimator with new information
• Request bid bonds
• Include projects' Project Manager/Estimator on ALL communication (ex. copy them on all forms of written communication)
• Deliver proposals for bid openings & bid tabulation on open bid projects
• Pull permits & liens
• Call permit departments for permit fees/rates
• Learn city license requirements
• Gather/complete forms for historical buildings
• Complete parking permits
• Request/deliver P&P bonds
• Submittal preparation to include: shop drawing coordination (including CAD shop drawing management & shop drawing sequence) and product data compilation
• SDS compilation & management (including adding Safety Data Sheet’s to project files, sharing those files with Superintendents, and ensuring Safety Data Sheet's get shared with Subcontracted crews)
• Sample warranties
• ASCE7 letters
• Manage change order log
• Project close-out documents
• Compile required docs for customers and deliver (ex. warranty, O&M)
• Document control & updating project files (in Box)
• Assist with and participate in monthly PM/Est. meetings
• Assist PM/Est. with monthly billings & other administrative responsibilities
• Serve as the primary point of contact for billing-related questions and/or issues, coordinate with PM/Est. to work out details (primarily PM/Est.’s responsibility, PE to help coordinate)
• Understand & drive safety requirements for projects
• Be involved with project strategy & deployment
• Be responsible for the Daily Report and Quality Assurance Report follow-up with Superintendents to ensure reports are being completed
• Project Update Sheet management
• Subcontract coordination
• Co-coordinate Subcontract writing with PM/Est., deliver to Subcontractor for signature, review signed form, get PM/Est. signature & file
• Vetting new Subcontractors
• Acquiring and verifying job-specific Certificates of Insurance (COI)
• Setting up W-9’s for new Subcontractors
• Schedule & participate in the job hand-off meeting between PM/Est. & Superintendent
• Purchase order creation & management
• Create Subcontractor change orders, deliver for signature, get PM/Est. signature
• Request warranties & manage warranty process
• Assist PM/Est. as needed with Subcontractor payment requests (approve with required documentation)
• PM/Est. reviews
• Invoice ongoing projects - AIA Invoicing

Job Costing:

• Laborer Time/Data Entry
  • Job Cost Laborer, Shop Cost, and Misc. expenses weekly to meet deadlines
• Material Data Entry from QuickBooks Report
  • Job Cost Invoices, Sub Contractor Payments, and Credit Card Receipts for projects weekly to meet deadlines
• Request Certificates of Insurance (COI) from all sub-contractors, verify insurance, and request endorsements
  • File copy of COI in Project File and in a separate Audit file for yearly audit purposes
• Prepare WIP and Jobs Completed report monthly, review with Office Manager

Benefits Include:

• Medical, Dental & Vision Insurance
• Free Life Insurance
• Paid Holidays, Paid Personal Time, & Paid Vacation
• Paid Volunteer Time Off- give back to an organization of your choice on Benton's dime
• Retirement program with employer contributions and investment opportunities
• Health Reimbursement Account in place to help our Team with medical expenses
• Expanded insurance options such as short term disability insurance, accident insurance, critical illness insurance, and additional life insurance
• Access to hands-on training and industry-critical certifications such as OSHA10, OSHA 30, Forklift, rigging, and beyond
• When necessary, company-provided tools, equipment, phone, credit card, vehicle, and more...
• Being supported by a really AWESOME Team who CARES about YOU!

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Benton Roofing is a full-service provider, specializing in commercial and industrial rooftop installation and maintenance throughout the Southeast. We have developed a reputation of honesty, integrity, and devotion to our clients, making Benton Roofing a standout roofing company in the industry. Roofing systems we specialize in include Flat Single Ply roofs, Steep Slope Roofs, Shingles, Standing Seam Metal, Slate, Tile, and Roof Coatings.