Project Administrator

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PROJECT ADMINISTRATOR:

(Focus: Administrative Support & Coordination)

Job Qualifications:

  • Prior experience in construction billing (strongly preferred)
  • Energy to bring to an amazing Team!
  • Ability to clearly communicate expectations and policies in a kind way
  • Able to exercise a high level of confidentiality
  • Passion for continued education and growth opportunities
  • Ability to follow and implement company rules, regulations, and guidelines 100% of the time, including counseling fellow Team Members on Benton Roofing’s policies, and assisting with compliance
  • Be self-motivated in looking for continuous ways for process improvement, position/department improvement, and exercise tact when sharing improvement ideas with Leadership
  • Have excellent verbal and written communication to manage sensitive situations in general day-to-day interactions
  • Ability to maintain a consistent schedule, punctuality, and dependability
  • Be confident in consistently “leading by example”
  • Ability to work in a fast-paced environment through efficiently managing time and prioritizing tasks of competing importance, despite unexpected items occasionally popping up
  • Strength in multi-tasking and demonstrate high-energy to get multiple things accomplished by deadlines
  • Be comfortable with using technology as a regular workflow tool
  • Have a Team spirit, a willingness to admit mistakes and learn from them, and a “can-do” attitude at all times
  • Comfortable with undergoing a background check, Motor Vehicle Record check, and pre-employment/ongoing drug screens

 

Responsibilities:

  • Manage bid calendar
  • Coordinate & follow up with bids
  • Call on customers to find out where we are (whether or not Benton can get project)
  • Update Project Manager/Estimator with new information
  • Request bid bonds
  • Include projects' Project Manager/Estimator on ALL communication (ex. copy them on all forms of written communication)
  • Deliver proposals for bid openings & bid tabulation on open bid projects
  • Pull permits & liens
  • Call permit departments for permit fees/rates
  • Learn city license requirements
  • Gather/complete forms for historical buildings
  • Complete parking permits
  • Request/deliver P&P bonds
  • Submittal preparation to include: shop drawing coordination (including CAD shop drawing management & shop drawing sequence) and product data compilation
  • SDS compilation & management (including adding Safety Data Sheet’s to project files, sharing those files with Superintendents, and ensuring Safety Data Sheet's get shared with Subcontracted crews)
  • Sample warranties
  • ASCE7 letters
  • Manage change order log
  • Project close-out documents
  • Compile required docs for customers and deliver (ex. warranty, O&M)
  • Document control & updating project files (in Box)
  • Assist with and participate in monthly PM/Est. meetings
  • Assist PM/Est. with monthly billings & other administrative responsibilities
  • Serve as the primary point of contact for billing-related questions and/or issues, coordinate with PM/Est. to work out details (primarily PM/Est.’s responsibility, PE to help coordinate)
  • Understand & drive safety requirements for projects
  • Be involved with project strategy & deployment
  • Be responsible for the Daily Report and Quality Assurance Report follow-up with Superintendents to ensure reports are being completed
  • Project Update Sheet management
  • Subcontract coordination
  • Co-coordinate Subcontract writing with PM/Est., deliver to Subcontractor for signature, review signed form, get PM/Est. signature & file
  • Vetting new Subcontractors
  • Acquiring and verifying job-specific Certificates of Insurance (COI)
  • Setting up W-9’s for new Subcontractors
  • Schedule & participate in the job hand-off meeting between PM/Est. & Superintendent
  • Purchase order creation & management
  • Create Subcontractor change orders, deliver for signature, get PM/Est. signature
  • Request warranties & manage warranty process
  • Assist PM/Est. as needed with Subcontractor payment requests (approve with required documentation)
  • PM/Est. reviews
  • Invoice ongoing projects - AIA Invoicing
 

Job Costing:

  • Laborer Time/Data Entry
    • Job Cost Laborer, Shop Cost, and Misc. expenses weekly to meet deadlines
  • Material Data Entry from QuickBooks Report
    • Job Cost Invoices, Sub Contractor Payments, and Credit Card Receipts for projects weekly to meet deadlines
  • Request Certificates of Insurance (COI) from all sub-contractors, verify insurance, and request endorsements
    • File copy of COI in Project File and in a separate Audit file for yearly audit purposes
  • Prepare WIP and Jobs Completed report monthly, review with Office Manager

Benefits Include:

  • Medical, Dental & Vision Insurance
  • Free Life Insurance
  • Paid Holidays, Paid Personal Time, & Paid Vacation
  • Paid Volunteer Time Off- give back to an organization of your choice on Benton's dime
  • Retirement program with employer contributions and investment opportunities
  • Health Reimbursement Account in place to help our Team with medical expenses
  • Expanded insurance options such as short term disability insurance, accident insurance, critical illness insurance, and additional life insurance
  • Access to hands-on training and industry-critical certifications such as OSHA10, OSHA 30, Forklift, rigging, and beyond
  • When necessary, company-provided tools, equipment, phone, credit card, vehicle, and more...
  • Being supported by a really AWESOME Team who CARES about YOU!
 

 

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Benton Roofing is a full-service provider, specializing in commercial and industrial rooftop installation and maintenance throughout the Southeast. We have developed a reputation of honesty, integrity, and devotion to our clients, making Benton Roofing a standout roofing company in the industry. Roofing systems we specialize in include Flat Single Ply roofs, Steep Slope Roofs, Shingles, Standing Seam Metal, Slate, Tile, and Roof Coatings.